1. Purpose
The purpose of this policy is to establish a transparent, consistent, and fair admissions framework for all programmes delivered by the Falesia Jovial International Career Institute (FJICI).
This policy ensures that every applicant is evaluated objectively and that admissions procedures comply with institutional, ethical, and quality assurance standards.

2. Scope
This policy applies to all prospective students applying for FJICI programmes worldwide — including Language Courses (English, German, French) and Adaptation Programmes (Healthcare and Hospitality) — delivered either online or on-site in the United Kingdom and Europe.
It also applies to all staff and authorised agents involved in recruitment, admissions, and enrolment.

3. Policy Principles
FJICI is committed to maintaining an admissions process that is:
3.1 Transparent: Applicants receive accurate and up-to-date information about programmes, entry requirements, fees, and refund policies.
3.2 Fair and Inclusive: All applicants are treated equally regardless of gender, nationality, or background.
3.3 Ethical: All recruitment and admissions activities comply with the Code of Conduct for Agents and institutional quality standards.
3.4 Quality-Assured: Admissions procedures are monitored and reviewed regularly under FJICI’s Quality Assurance Framework.
3.5 Confidential: All personal and academic data are processed in accordance with the Office Security, IT, and Information Handling Policy issued by the Falesia Jovial Group.

4. Programmes Covered
This policy governs the admissions and pre-enrolment processes for:
4.1 Language Courses: English, German, and French (online or in-person).
4.2 Adaptation Programmes: Healthcare Adaptation and Hospitality Adaptation (delivered in the UK, Germany, or France).
Any new or revised programmes will undergo approval through the Quality Assurance Review and Management Approval process before inclusion in future versions of this policy.

5. General Eligibility Requirements
5.1 Language Courses

• Applicants must be 18 years or older.

• No academic prerequisites are required.

• Basic literacy, motivation, and access to a stable internet connection (for online courses) are expected.

5.2 Adaptation Programmes

• Applicants must be 18 years or older.

• A relevant educational or professional background in the field of study (Healthcare or Hospitality) is preferred.

• Adequate language proficiency (English, German, or French) according to programme location.

• Successful completion of an admissions interview assessing motivation, communication, and readiness.
   

6. Admissions Process Overview
The admissions process varies depending on the type of programme. Each follows a clear, step-by-step framework to ensure fairness, compliance, and efficient enrolment.
6.1 Language Courses (English, German, French)

1. Application Submission: Applicants submit an online form via FJICI’s website or through an authorised agent.

2. Document Submission: Applicants provide a valid identification document (national ID or passport).

   • A passport is required only for in-person UK campus students for safeguarding and verification purposes.

3. Payment of Fees: Applicants pay the Application Fee and Tuition Fee as indicated in the official Fee Schedule.

4. Student Agreement: Once payment is confirmed, FJICI issues the Student Agreement, which the student signs and returns to formalise enrolment.

5. Formal Enrolment: After the signed agreement is received, the student is officially enrolled and granted access to pre-course materials and the online learning platform.

6. Course Start: The student begins classes according to the confirmed start date.

   • In-person courses at the UK Campus begin January 2026.

6.2 Adaptation Programmes (Healthcare and Hospitality)

1. Application Submission: Applicants complete the online form or apply through an authorised FJICI agent and submit:

   • Passport copy

   • Academic certificates and transcripts

   • Curriculum Vitae (CV)

   • Motivation statement

   • Language test results (if available)

2. Eligibility Review and Interview: The UK Operations & Compliance Officer reviews applications and schedules an interview for shortlisted candidates to assess motivation, readiness, and communication skills.

3. Conditional Offer Letter: Eligible applicants receive a Conditional Offer Letter detailing the programme title, duration, location, tuition fees, and next steps.

4. Payment of Fees: The applicant pays the required Application Fee, Enrolment Fee, and Tuition Fee as indicated in the offer letter.

5. Student Agreement: Once payment is confirmed, FJICI issues the Student Agreement, which formalises admission and grants access to pre-departure materials.

6. Formal Enrolment and Orientation: After receipt of the signed agreement, the student becomes officially enrolled and receives:

   • Formal Admission Letter

   • Access to the online platform and pre-departure training

   • Orientation schedule and academic calendar

7. Programme Start: Classes begin according to the academic schedule.

   • For the Nursing Adaptation Programme in the UK, internship placements are subject to local regulations.

7. Roles and Responsibilities
7.1 UK Operations & Compliance Officer: Oversees academic and compliance aspects of admissions, conducts interviews, and reviews eligibility for Adaptation Programmes.
7.2 Campus Administrator: Manages application processing, communication with students and agents, and record keeping.

8. Fees and Refund Policy

• All fees are outlined in the Institutional Fees & Refunds Policy and Fee Schedule.

• All amounts are expressed in British Pounds (£).

• Application and administrative fees are non-refundable.

• Tuition fees are refundable under the following conditions:

  • 80% refund before the course starts

  • 50% refund within the first two weeks

  • No refund after two weeks

• Internship fees are non-refundable once placement is confirmed.

• Exceptional cases (visa refusal, medical emergencies) will be considered individually.

• All refund requests must be submitted in writing to the Campus Administrator.
   

9. Record Keeping and Data Protection

• All admissions records, interviews, and agreements are stored securely in digital format for a minimum of three (3) years.

• Data handling follows FJICI’s Office Security, IT, and Information Handling Policy.

• Access to admissions records is restricted to authorised personnel only.
   

10. Review and Continuous Improvement
This policy is reviewed annually as part of FJICI’s Quality Assurance Review Cycle.
Recommendations from staff, students, and auditors are used to improve transparency, fairness, and efficiency in the admissions process.
Findings from internal audits and stakeholder feedback are documented in the Quality Improvement Log.